Bayen Group developed a web tool for the Northrop Grumman procurement, subcontracting and legal departments to request, create and store Non-Disclosure Agreements (NDAs) and other Collaborative Business Agreements (CBAs) with teaming partners.

• A global aerospace and defense technology company with over 90,000 employees
• The procurement, subcontracting and legal teams tasked with identifying, creating and managing legal documents with teaming partners

The procurement teams at Northrop Grumman required an automated process for identifying suppliers (subcontractors), negotiating with suppliers (procurement), and finalizing contracts (legal). They needed a cloud-based tool that streamlines the process of obtaining approvals for CBAs, supports multi-tiered authorization based on the complexity of the business agreement, and automates the creation of NDAs and other business agreements by allowing multiple businesses to provide data. Additionally, the system should be able to pull data from multiple forms to auto-populate legal documents and provide a cloud repository to store, manage, and search agreement documents.

Bayen Group utilized SharePoint to develop a centralized platform for authorized employees with the capacity to automate the creation, approval, and management of NDAs and CBAs.

The cloud-based tool efficiently automates the creation of official NDAs using information from request forms. This centralized platform on SharePoint allows authorized employees to easily manage, approve, and store NDAs and CBAs.

The automated approval process includes a dashboard for authorized employees to monitor current, pending, and expired NDAs/CBAs, and request approvals. It supports requests for new NDAs, either boilerplate or custom, where employees can enter data and assign an administrator for approval. The tool sends approval requests and notifications to necessary parties, supports multi-tiered authorization based on the business agreement, and alerts when a contract term is about to expire, prompting re-initiation of NDAs or CBAs.

The system includes a store and search functionality, allowing authorized employees to filter and find NDAs and CBAs based on various criteria such as admin name, manager name, and subject matter. It also provides auditing capabilities for these agreements.